04 November 2009
Sample letter to claim Income Tax (PAYE) refund in the UK
-------- Beginnig of the letter -------------
<Date>
<Your full name>
<Your address>
<Your National Insurance Number (NIN)>
Dear Sirs,
I am writing to request a repayment of an overpayment of Income Tax for the tax year <tax year you are claiming the refund (e.g.: 2009/10>. As noted in the enclosed forms, I left the UK on <date you left the UK> and think I have overpaid Income Tax. According to my calculations, I have paid £ <amount in pounds according to your calculations> in excess.
Please find enclosed a copy of my P45 along with the P85 which should provide a complete work history for your records.
If you have any further questions please do not hesitate to contact me on <e-mail address> or <phone number>.
Yours sincerely,
<Your full name>
<Your signature>
-------- End of the letter -------------
Some things to consider:
- Make a copy of all the information you will send to the Tax Office in the UK.
- Remember that the letter should be addressed to your appropriate Tax Office, not a random one. If you send the letter to the wrong office, they will reject it. They will not forward the letter to your appropriate tax office.
- Send the letter by certified post to have proof that the letter has been received.
- While not mandatory, it is recommended to include your own calculated refund amount in the letter.
You can find further information about the entire process of making the UK Income Tax refund claim in the following entry: Tax Refund when you leave the UK: PAYE, P45, P85.
03 November 2009
Successful tax refund claim when leaving the UK: PAYE, P45, P85
Well, I must say that my claim was successful and the money was already paid into my British bank account and last week I received a letter from the HM Revenue & Customs with the tax refund calculation details, along with a practical guide called "Understanding your Tax Calculation". The refund amount I had previously calculated was correct and the money was paid into my bank account with no problems, within a reasonable period of time. The whole process took me about a month, so the main purpose of this post is to encourage claiming the tax refund to all those who have given up, thinking that it will be a long and bureaucratic process, and probably will not get what they want.
Below is a chronological summary of the steps I took to get my money back:
- September 14th: I sent all the required documentation (P45 Parts 2 and 3, P85) to the tax office in the UK by certified post along with a handwritten letter indicating my own calculation.
- September 21st: The letter arrived to the appropriate Tax Office in the UK.
- October 16th: The claimed amount was deposited into my British bank account whose details I had provided in the form P85.
- October 29th: I received a letter by post from the appropriate UK Tax Office stating that my claim was accepted and the money will be paid into my UK bank account provided in the form P85. The letter had been sent on October 8. You can see the first page of this notification on the picture included in this post.
As you can see, the entire process since I sent the letter until I received the formal answer from the UK Tax Office, took about 45 days. 30 out of those 45 days were notifications travel time. The overall time elapsed from the day the UK Tax Office received my letter (September 21st) until they sent me the formal notification (8th October) was only 18 days.
As a final comment, if you don’t own a bank account in the United Kingdom, they can send you a check along with the formal notification (you also can provide a friend’s bank account in the form 85). The UK Tax Office doesn’t make payments into foreign bank accounts.
29 October 2009
Bonfire Night Leeds 2009
The classic show at Roundhay Park
A special show will be held in Roundhay Park, where the local rugby league team "The Rhynos" with "Ronnie the Rhino" will be there to celebrate the record of winning the British Rugby League championship for third consecutive year. The event at Roundhay Park is organized by Leeds City Council, and is the largest event in the city, attracting around 70,000 people of all ages. The evening will start with a Glen Pinder musical show, from Magic 828. The bonfire will be lit at 7.30pm and the fireworks display will start at 8pm.
Other places across Leeds
Other places where there will be bonfires next Thursday 5th November are: Springhead Park in Rothwell, East End Park, Middleton Park, Woodhouse Moor in Hyde Park and Bramley Park, with bonfires being lit at 7pm and fireworks displays starting at 7.30pm. The following is a list of the major bonfires and fireworks displays that will be held next Thursday, 5 November across Leeds. Best of all, admission to all displays are absolutely free.
- Roundhay Park, 7:30pm
- Woodhouse Moor / Hyde Park Park, 7pm
- Springhead Park, Rothwell, 7pm
- East End Park, 7pm
- Bramley Park, 7pm
- Middleton Park, 7pm
13 October 2009
Cost of Living in the UK (4): General prices in the United Kingdom
- McDonalds medium meal deal (burger + medium fries + medium drink): ₤ 3.60
- Pint of beer in a traditional British pub: ₤ 2 (₤ 1 on Monday / ₤ 3 in after-office pubs)
- Lunch / Dinner Menu in a traditional British pub (Main dish and beverage): ₤ 5
- Dinner for 2 at a standard restaurant with a bottle of wine: ₤ 35
- Donner Kebab with chips: ₤ 3
- 2 liters of milk: ₤ 1
- Small latte ( "tall" in British English) in coffee chains (Starbucks, Cafe Nero, Costa): ₤ 2
- Bus ticket in Leeds: ₤ 1.60 single trip / ₤ 3.20 free day ticket (non-peak)
- Underground (tube) single trip ticket in London: ₤ 4.00 (any area)
- London underground (tube) day pass, zones 1 to 2: ₤ 7.20 (peak hour) / ₤ 5.60 (non-peak hours)
- London underground (tube) day pass, zones 1 to 3: ₤ 8.60 (peak hour) / ₤ 6.30 (non-peak hours)
- London underground (tube) day pass, zones 1 to 4: ₤ 10.00 (peak hour) / ₤ 6.30 (non-peak hours)
- London underground (tube) day pass, zones 1 to 5: ₤ 12.60 (peak hour) / ₤ 7.50 (non-peak hours)
- London underground (tube) day pass, zones 1 to 6: ₤ 14.80 (peak hour) / ₤ 7.50 (non-peak hours)
- London underground (tube) day pass, zones 1 to 9: ₤ 16.20 (peak hour) / ₤ 9.00 (non-peak hours)
- Sunday newspapers (Times, Observer, Independent): ₤ 1.80 / ₤ 2
- Cinema’s ticket: ₤ 11.90 (Saturday, London) / ₤ 6.80 (Saturday, Leeds)
- Cigarettes pack: from ₤ 5 (20 cigarettes)
- 4 500ml beer pack 500ml (stores): ₤ 4
The prices of the products and services in the list above are generally the same throughout the UK, regardless of where you buy them, although there may be slight differences. We didn’t include products which prices vary considerably depending on the store where you buy (e.g.: clothes). We will write about clothing stores in another post.
Take a look at this post from time to time as we'll update it with current prices and other products / services that may arise from your comments about the cost of living in England. Find below other posts we wrote about cost of living in the UK with prices in other areas that might be of your interest:
- Food and general household products: The most current and accurate information in your area can be found at the official web pages of the most popular supermarkets in London and rest of the UK. Take a look to a previous post regarding supermarkets in the UK by clicking here.
- Apartment rentals in the UK: If you are looking for an idea about rental prices in London and the rest of England (e.g. Leeds) we wrote a post regarding rentals in the UK here.
- Utilities in the United Kingdom: Whenever you consider apartment rental costs, you should also consider the utilities. We wrote a post regarding utilities in the UK here.
05 October 2009
Cost of Living in the UK (3): Utilities
Basic Services
It would be very difficult to live without them during your time in England:
- Water: The main provider is generally a local company where you live. The cost is usually an annual fixed amount, and like most other utilities in the UK, you have the option to pay the full amount in one single payment or split it through installments. If you choose to pay the full annual amount on one single payment, you generally receive a 10% discount. In my case, in Leeds, the monthly cost was 20 pounds, so consider that your amount will be around that amount. And as I previously said, the cost is usually fixed so you will avoid surprises at the end of the month.
- Electricity: There are a lot of players on the electricity so you will have several providers to choose from with different offers. For example, two of the biggest companies are Scottish Power and npower. The monthly cost will obviously depend on your consumption. But be prepared to pay no less than 60 pounds a month. Your energy consumption will depend on whether you live in a full electricity apartment or you have gas also. If you have gas, this cost will be split between gas and electricity bills. Before renting, you should also ask the landlord if the apartment has Economy 7 energy system, very common in the UK. Economy 7 energy system consists in a device installed in your flat that stores energy at night, period of the day when electricity costs are cheaper and then, the stored energy is used during the rest of the day. This system will considerably reduce your monthly bills. As a tip, don’t make the common mistake of turning off the heating system when leaving your apartment, since it is better to have it permanently running at an average level rather that turn it off and let your apartment cool down completely. When you turn it on again, the heater will spend the same power you saved, probably more. As an alternative, you can arrange a monthly average payment with your energy supplier to keep monthly bills at a fixed cost and avoid surprises. But bills are amended quarterly to reflect your actual consumption, so if you spend more than the fixed cost you arrange, your installments will be adjusted after 3 month to reflect that. On the other side, the provider will reduce the installments cost if you spend less.
- Gas: In my apartment I didn’t have gas and you will probably be in the same situation, since gas is becoming less common in the UK. In case you have gas, the providers usually are the electricity ones, and they offer comprehensive plans for both utilities in one bill. You should probably pay for gas plus electricity an average price of 80 pounds per month.
- Council Tax: It’s an annual tax you pay for services provided by the city council in your area: garbage collection, street lights, cleaning, etc. The price you pay depends on the area where you live. There are several categories (A, B, C, D, etc.) so you should ask your owner which category you are in. In my case, in Hyde Park area in Leeds (university area) I used to pay around 800 pounds annually. In London, according with some Londiners I have talked to, you will have to pay at least 1000 pounds annually. You don’t need to pay this amount in one single payment and you can pay in monthly installments. But if you pay the full amount in one single payment, you will get a discount. You can also obtain a 25% discount if you are the only resident in your department or if all residents are students.
Optional services
You can live without them if you want to save around 50 pounds a month, but is almost sure you will want to count with them:
- Phone: British people are addicted to cell/mobile phones, so it’s more important that you count with a mobile rather than a standard line telephone. For those people that live or have lived in the US, be aware that in the UK, cell phones are called mobiles. The only reason to have a residential phone line is for Internet access. Broadband Internet access via cable modem is not very common in the UK, and ADSL is the more common type of access, for which you need to have a phone line, or BT line, as they call it. BT It’s worth mentioning that BT is the traditional phone company in the UK and actually was the only one for long time. For that reason, phone lines are often better known as BT lines. But now you can choose among other providers, so when you read you need BT line, not necessarily means that needs to be provided by BT. Prices? There are many plans but the cost of a basic contract with BT costs about 11 pounds a month and includes free calls to UK’s landlines on weekends and every day after 6p.m.
- Internet: There are several providers: Virgin, Sky, BT, O2, Vodafone, etc. Virgin and Sky are the only ones that currently offer cable modem services. But not all areas are covered. Generally you can find out if your area is covered inserting your post code in the provider web page. There are plenty of offers but let’s say that for 15 pounds a month you will have a good connection and if you contract with Virgin or Sky you could get an offer that includes free cable TV channels for a given period of time. Then you will have to pay for it separately.
- Television: By default, you will have access to the public channels (BBCs and ITVs), plus additional local channels. If you want more private channels you will have to contract a TV cable provider like Virgin or Sky (the most popular). But that's not all, in England you will have to pay a TV license. That means that the public channels are not completely free, since you they are maintained with this tax. You will have to pay around 10 pounds a month if you have color TV (a little bit less if you have a black and white one, but ... who has a black and white TV in these days?). No matter if watch TV or not, the mere fact of having a TV in your apartment makes you liable to license TV tax, even if you use it only to watch DVDs movies. So if you do not intend to use a TV at all, ask your landlord to remove it from your apartment. Believe it or not, TV license payment is very well monitored by the authorities and if you don’t pay, they will knock to your door soon with evidence that you have TV and you are not paying. England is probably one of the toughest countries in pursuit of taxes and penalties for people not paying.
As a conclusion of this long entry, the best source of information about prices and offers for a particular utility can be found in any price comparison site, very common in the UK, such as moneysupermarket.com. It’s a very useful site where you can select the utility you want to compare prices and submitting your zip code, it will return several prices, offers and providers in your area, even different offers from a single provider. You can also contract some offers directly online using this web page.
Leave us a comment if you would like more information about a particular utility.
Good luck with your cost of living estimation.
29 September 2009
Cost of Living in the UK (2): Apartment rentals
If you are looking for a place to rent in London you should know you are facing one of the most expensive places in the world. However, due to the pound devaluation during the past year, prices have become more affordable. In London, unless you are going to earn a more than 35000 pounds a year, forget about living alone in a modern one bedroom apartment located in zones 1 to 3. Don’t worry about carrying your furniture with you, since 90% of the apartments to rent are furnished and that doesn’t mean that you will have to pay a higher rent price. Renting a studio in London in zone 3 will not come down from 900 pounds per month. Don’t make the classical mistake many people make: be tempted to move miles away from London to save 100 pounds a month. Every day those people watch how their 100-pounds savings are highly outweighed by their spending on public transport, which is extremely expensive in London, even with the pound devaluation. Price is not the only drawback in the UK with properties. You will also have to deal with ancient properties, with little maintenance. You can pay 1000 pounds a month for rubbish flat in zone 3, with ceiling and wood floor almost broken. It isn’t worth to write about modern property prices, it will be enough to say that anyone who can afford those properties will not have any problem with money and probably won’t be reading these lines about cost of living in the UK (that’s not a problem for them).
If you are going to relocate to a city in England other than London, costs can be reduced significantly. In my case, I lived in Leeds in a two-room apartment, 20 minute walk from downtown (3 minutes walk to Universtity of Leeds) for only 525 pounds per month. The flat rental costs in northern England are considerably lower than in the south, especially in London. So, students considering universities outside London may consider this factor when choosing the University with best value for money for them. In northern UK, outside England, Scotland could be a beautiful choice and interesting experience, but you will have to support the cold weather.
Personally I think the success of Leeds as a university town is the value for money it offers to the students. You can make the experience of studying one or two years in the UK at half price of what it would do it in London. In addition, Leeds is a city prepared to have fun and enjoy the university life at its peak, without messing with the stress of costs and lifestyle of a big city like London. In addition, in smaller cities you can experience the real English culture, unlike London where the mixture of cultures has led to the loss of the British identity. It's a matter of looking at people on London streets, or children at schools to realize that 60% or more of the Londiners are not natives. Back to the rental costs matter, you can get a studio in Leeds city centre for 400 pounds. These rates are similar in Manchester and can be even cheaper in Sheffield. Manchester is one hour west far from Leeds by train and Sheffield¸ 50 minutes south.
If you have a tight budget, a very popular choice among students and young professionals is to rent a property with 5 or 6 rooms and share rental costs. If you do the abovce, you can get a private bedroom and share kitchen, bathroom and living room with your roommates for no more than 300 to 400 pounds per month per person. There are letting agencies devoted to this type of rents.
The best way to research prices in different areas is visiting specialized web pages like Rightmove and findaproperty. But be aware that you have to consider the rental price along with other costs that are part of the cost of living in the UK, such as council tax, water, electricity, gas, telephone, broadband internet access and TV license. Yes, you have read correctly, in the UK if you want to have a TV on your flat you have to PAY a tax (few things are free in this country). We will analyze these costs on the next post regarding utilities in the UK. We hope that these articles help you to calculate your particular cost of living in the United Kingdom (UK) as close as possible.
24 September 2009
Celebrations in the UK: Bonfire Night
The British celebrate the Bonfire Night every November 5th and arises because an attempt to murder King James I in 1605. It was a group of Catholics who did not agree with the King’s thoughts and decided to show their anger and resentment locating some gunpowder barrels very carefully in the Parliament’s warehouse. The idea was to blow up the British Parliament with the King inside, but someone who knew the plan raised the alert. Therefore, Guy Fawkes and his gunpowder barrels were captured. Right after, the British authorities decided to punish and torture him until his death.
For this reason, every year on November 5th all the UK celebrates the capture and death of Guy Fawkes and of course, the salvation of King James I. In all the UK's major parks, Guy Fawkes dolls are prepared and then burned on big bonfires. Every park has its fireworks display show that usually lasts about 20 minutes. It’s worth to watch one of them since they are really awesome.
During our experience in the city of Leeds, we noted that the locals really enjoyed that day, considering it very important, although is not a vacation day. In Leeds, the Guy Fawkes dolls and bonfires are prepared very early in the main parks (Roundhay Park and Hyde Park, among others) and some street vendors take advantage of this opportunity to earn some extra pounds selling food, drinks and fireworks. The most successful are undoubtedly beer stands as we all know, the British are particularly fans of this drink, no matter the weekday, weather or time of the day.
During the last celebration of the Bonfire Night on 5th November, some people in Leeds also took the opportunity to set up big amusement parks that all people could enjoy once the fireworks displays finished in the parks... but the oddest thing was that the next day, the amusement parks had completely disappeared and set up in other parts of the city, or simply returned to their warehouses.
It is clear that students are those who most enjoy this celebration, but also is a nice experience for any foreigner living in the United Kingdom and eager to know a little bit more about the interesting British culture. In Leeds, the biggest fireworks display show happens in Roundhay Park. We strongly recommend you to look for the biggest fireworks display show in your city.
23 September 2009
Leeds: University life, shopping malls and restaurants
Leeds has economically grown during the last couple of years due to its focus on financial and legal services. The latter also is the cause of the serious economical problems that is currently suffering due to the global financial crisis. The Leeds official publications claim that Leeds is the largest financial and legal centre in England outside London. Its geographical location is strategic and key for its development, as it is located in the middle of the main UK island and its rail station has services from and to almost all main cities in the UK, including a 2-hour fast service to London. In terms of communication, be aware that may take some time for you to get used to the broad English language spoken by the locals.
Leeds has two large universities: the University of Leeds and the Leeds Metropolitan University (the MET). Thousands of students from England and other countries around the world settle in Leeds every year to attend any of its universities. The Leeds official publications claim that this city has the largest university life in England outside London. Students make Leeds a lively city. In fact, if you stay in the city during University holiday periods (June, July, August) you will have the feeling that you are alone in the city. Especially if you live in Hyde Park or Headingley, the most popular student areas.
Leeds has been one of the victims who bet on the real estate and financial boom and is currently suffering the bad consequences of the global crisis: half-built brand-new apartments, large brand-new office spaces completely empty, shopping malls interrupted, and so on. However, Leeds is a good place for those who enjoy the quiet life, green spaces, and cold weather with a little bit of sunlight (the winter temperatures last from September to May).
All its offices, business, stores and restaurants are concentrated in the city centre. If you walk away 20 minutes from the city centre you will notice that almost all the city is residential, flooded with its particular orange brick houses with black shed roofs. On large neighborhoods, you can find two blocks of stores, with a superstore, coffee shop, fast food restaurant and that’s it. For a shopping and dining evening, you have to go to the city centre, or to the White Rose Shopping Centre, on the outskirts of Leeds, close to Leeds United stadium. A weekend in Leeds is more than enough to visit the whole city and its main points of interest, so if you are planning to visit Leeds as a tourist destination, we don’t recommend booking more that one night hotel. Some of its main attractions are the Kirkstall Abbey (ruins of an old abbey) and the Royal Armories (museum of armor and weapons from different history periods, it really worth visit it), at Clearence Dock, on the Aire river area, near the city centre. Clearence Dock is the modern area of the city, with brand-new buildings, in contrast to the rest of the city that is very ancient, full of typical Yorkshire buildings.
If you are going to live in Leeds for a long period, we recommend you to consider buying a car because the public transport is expensive and not very good. To move around the city you can find only buses with bad frequency. All of them pass through the city centre, so if you are somewhere outside the city centre and you want to reach another place outside town, you will have to take more than one bus. This situation plus the poor frequency of the services and the expensive fares, make driving a car a more convenient and cheaper choice. When you evaluate an apartment rental price we recommend taking into account transport costs, since the 100 pounds you can save living outside the city, will be worthless because higher costs on public transport. If you want to travel to nearby cities, the expensive train fares also make a car a better choice. For example, although traveling in the fast train you can reach London in 2 hours, the one-way ticket price is roughly 80 pounds. So if you want to travel to London using the fast train, we recommend planning the trip in advance. You can get 10 pounds one-way tickets to London if you book online one month in advance. The government encourages the use of public transport, but their policies are contradictory: the public transport is extremely expensive (rates have risen this year) and the services are getting worse (frequencies have been decreased and some services have been suspended).
Will Leeds meet your expectations in terms of a nice place to live, work and/or study? It will depend on your age and your lifestyle. For a young student looking for a lively city to spend some years studying in one of its universities is the ideal place: parties every day, lot of pubs and clubs, student neighborhoods, good quality universities, cheaper than London, make Leeds an excellent place for students with good value for money. For adults, is a quiet town that offers good life quality due to its wide big parks offer, as Roundhay, Temple New Sam and Woodhouse Moor (better known as Hyde Park, famous for its student life). However, the cultural offer is very poor. If you have completed your student period and are looking for a city with a wide job alternatives and a lot of things to do, Leeds may not be the best option and you should consider other larger cities like London or Birmingham. Although London is more expensive, you should know that you will earn higher salaries there for the same job. So if you get the same type of job, economically talking the place where you are going to live will not make the difference. As an example, my colleagues located in London earned about 25% more than me in the same job position and on the same company.
In upcoming entries, I will delve further on some issues of this nice city.
21 September 2009
Cost of living in the UK (1): Supermarkets in the United Kingdom
One of the biggest problems when you are thinking about living and working in England is evaluate the cost of living and know as accurately as possible what you can buy with a certain amount of pounds per month. The supermarkets websites are a good source of information where you can estimate the average monthly cost on several items (food, grocery, cleaning, etc.) according to your lifestyle. The United Kingdom (UK), as in many things, has its own supermarkets chains, so you do won’t find the classic multinationals chains with the exception of Walmart, which exists under the name of ASDA. The most popular are:
- Tesco: It is perhaps the largest and most popular chain in the UK. It has different kinds according to the
- store size: “extra” stores, "metro" stores, "express" stores. They are very popular in London in its small formats (“metro” and “express”). Among the small size stores is the one with the lowest prices and everyday has half-price products. For example, you can always find 4 or 5 wine brands at 50% of their price.
- Sainsbury's: Its most popular format are small supermarkets (local markets) but you may be able to find larger stores (supermarkets) outside from the populated areas. It is the one with the highest prices, but on the other side it has some better quality products not available in the other chains. It also offers discount products, but less convenient than Tesco. Popular in London, recommended for small purchases or when you need a product that is not available in other places. When you want to buy a lot of products (weekly/monthly purchase), is the less convenient in terms of value for money.
- Morrisons: Not very well known in London but very popular in medium and small UK cities like Leeds and Manchester. It has no small-size store format. Only big supermarkets, no “hiper” or “extra”. Cheaper than Tesco and Sainsbury's, is the most popular outside London. In London, you won’t find many of them because of their size. They need larger areas not available in the big city. It is a very good supermarket and the one that offers best value for money for general purchases. You can find very cheap products (usually Morrisons brand) but also quality brands for the most demanding public. As Tesco, you can always find discount products.
- ASDA: Is the British Walmart. It has only big-size hyper market formats away from very populated areas. For that reason, you may never see one in London. My friends that live in London were not aware about ASDA until I told them. It is the cheapest. Recommended only when you need to by a lot of things, because you will have to travel some miles away the city area. If you don’t have a car, we don’t recommend it since the money you can save will be useless because of spending in public transport. Anyway, you can go there a rainy Saturday/Sunday (very common in the UK) for a ride, as they are very large and will be a good entertainment for a gray day. Moreover, they are generally on big retail spaces where you'll find other shops and fast food restaurants like McDonald's, Subway, and the ASDA food space with healthier choices.
Once in the UK we recommend visiting all of them choose the one most like you. With more experience you will identify which chain is more suitable for certain products. But there is no doubt that Sainsbury's has higher prices but better quality.
In other posts we will continue writing about the cost of living in the United Kingdom (UK) with other topics you should take into account when considering a relocation to live and work. We will provide a useful guide with prices for property rentals, utilities and general items in the UK, making the difference between London and the rest of England.
17 September 2009
Tax refund when you leave the UK: PAYE, P45, P85
Unlike other countries, where the employer takes care of this procedures and returns to you all the taxes you paid in excess on with your final payslip, in the UK you have to take care of it because the employer will not do it for you. Nobody is going to warn you nor voluntarily pay you taxes back. If you don’t take care about it, the taxes you paid in excess will remain with the British government.
It’s not the purpose of this post to explain the tax system in the United Kingdom (UK). I will focus on how to make a claim for overpaid taxes according to my own experience. So if you'd like to know how the complex UK tax system works, I recommend you visit the official website of the HM Revenue & Customs. On this post, we will focus on refunds of the Income Tax or PAYE (Pay As You Earn), which is the tax deducted from salaries according to your yearly gross income. We will not write about the National Insurance contributions (NI Tax). The NI tax, according to my modest knowledge, can’t be recovered (if anyone knows how to get a NI tax refund, please advice!).
Why does the UK deduct taxes in excess?
As the PAYE is an annual tax, the amount should be calculated on the basis of how much a person earns annually. What the UK tax office does is, according to your annual gross salary informed by your employer, calculates the tax, splits the amount in 12 parts and deducts the tax in installments from the first month of the fiscal year, rather than deducts the full amount at the end of the fiscal year. What happens when we stop working in the UK is that we have paid PAYE tax for an annual income that we didn’t perceived.
I left the UK and was not aware of this ... Can I still claim for a refund?
The first thing we have to know is that the tax period in the United Kingdom (UK) begins on 6th April and ends on 5th April the following year. You can only claim a tax refund for a tax year that you have not worked completely. If you worked in the UK some years ago and you were not aware of this, keep reading because you can claim a tax refund from the last 6 tax periods.
I paid too much tax ... What are the next steps?
The steps you have to take are the following:
- Your tax office: Find out what is the right tax office where you have to submit your claim by postal mail. Your employer’s Human Resources department should provide you with that information. If you've worked for some time and have received a P60 before, you can find that information there.
- Form P45: Your employer must give you that form when you stop working, with our final pay slip. It basically contains the information about the gross salary you have received and how much tax you have paid in the current tax year at the moment you leave. This is information the tax office will be based to calculate the tax refund. You must send the original P45’s parts 2 and 3 and keep part 1 for your own records.
- Form P85: You can download this form from the HM Revenue & Customs website, or here. The P85 is a form where you basically establish that you are leaving the UK and you have no intention in the short term to return to work there and you won’t keep any business activities in the UK that could mean you're still liable to pay taxes there. Also on that form you indicate the details about the payment method you want for the refund. The options are a United Kingdom (UK) bank account deposit or a check.
I already have all the information… Now what?
Once you complete the form P85, you send it together with the form P45 (parts 2 and 3) by postal mail to the appropriate tax office. You can find the tax office address clicking here, inserting the 3-digit tax office code you can find on the form P45. It is also good practice to include a letter where you indicate that you have left the country with no intentions to return in the short-term, that you have paid too much tax and so, request a tax refund. Include your estimate amount of money the UK tax office should return to you. We recommend sending the letter by certificate post mail, since you will include the original parts 1 and 2 of the form P45, and if they get lost in their way to the UK, you won’t be able to recover them.
How do I know how much refund they should give me back?
You can manually perform the calculation, taking into account the appropriate tax thresholds for the fiscal year to left the UK. Alternatively, you can find on the Internet a lot of companies that provide advice and calculators. As an example, you will be able to find a free calculator by clicking here.
For anyone who wants to further information about the Income Tax, please visit the appropriate section on the official website of the HM Revenue & Customs - Income Tax.
Good luck with your claim and don’t forget to share your experience with us!
UPDATE 29th October 2009: The tax claim I made has been successful and I've received the payment into my UK bank account. Find the details of my story on the following entry: Successful tax refund claim when leaving the UK: PAYE, P45, P85.
15 September 2009
The beginning
In the past the information available was limited. We used to call by phone to a competent authority and that was the final word. Or we blindly believed what was written in any official book about the subject.
While we still have the traditional means, we can't resist the temptation of using the Internet to go into a topic of interest in depth or look for more information about data transmitted by unhelpful people.
El Utilitario comes up as an initiative of a group of people with different interests who have worked and resided in different places and always had the need to find out about paperwork, procedures, guidelines, etc. and not always found the desired information on the Internet. So we will try to summarize our long research hours, contrasted with the experience itself to create practical guidelines that you can read easily and quickly. Although the above is the main goal of this blog, we also will write about topics of our interest that have nothing to do with particular experiences. So who knows, this blog may be turning into different topics according to the matter that we will be interested at a particular time.
We would like to make clear that any post or opinion claims to have the ultimate truth, so feel free to bring your own experiences to, thereby provide increased value to the blog and among all, bring more value to the posts.
I hope you can make the most of the information provided on this blog and also enjoy it. If we can make life easier for a single person, our goal will be accomplished.
Until the next time!
01 January 2009
Terms & Conditions
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